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VA Certification/Registration Clerk

Position Summary:
Under limited supervision, compute and code data according to established guidelines while exercising independent judgment in the application of policies and procedures within the unit.
Requirements: Duties and Responsibilities:
Organize and maintain office files and student records including confidential materials
Examine, check and verify documents applicable to a specialized subject area requiring independent informational searches and a knowledge of policies and procedures
Code, tabulate and assemble academic information and related data including standard forms, correspondence and records
Verifies, complies and oversees eligibility for students in special military programs by complying with established rules and regulations (such as TA and VA requirements)
Greet and assist students, faculty, staff and the public by providing information relative to the area assigned
Prepare for formal audits and reviews of student records for inspection by the Veteran's Administration and State Approving Agency
Utilize the VA Once system to accurately certify students in a timely manner
Maintain adequate VA records to show progress of each veteran or eligible student.
Keep VA informed of the enrollment status of Veterans and other eligible persons. Use basic forms to keep VA informed.
Keep up-to-date on current VA rules and benefits
Identifies discrepancies with transcript evaluations, troubleshoots and reports issues to the Articulation/Degree Certification officer as they arise
Participate in cross-training throughout the department
Perform other duties as assigned
Minimum Job Requirements:
A high school diploma or equivalent certificate and a minimum of two years' experience directly related to the duties specified is required.
Knowledge, Skills and Abilities:
Thorough knowledge of the office management policies, methods and procedures
Ability to independently interpret a wide variety of policies and procedures
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Ability to communicate effectively, both orally and in writing
Ability to write clear and concise reports
Ability to gather data and complete routine assignments independently with general instructions
Ability to plan and organize the work flow of the unit
Ability to establish and maintain cooperative working relationships with faculty, administrators and others
Ability to work in an environment of constant interruptions via telephone and walk-in traffic
Strong customer service skills
Working Conditions:Physical Demand and Working Conditions:
Work is performed inside during normal work hours
Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push pull or otherwise move objects.
Essential Functions: As defined under the Americans with Disabilities Act, these include the following responsibilities, minimum job knowledge, skills and abilities. This is not necessarily an all-inclusive listing.
Additional Information:Application Deadline Date: Open Until Filled
Condition of Employment: Must pass a pre-employment background check.
Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:
Required Documents:
Letter of interest
ENMU is an Equal Opportunity/Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, age, disability, protected veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University's non-discrimination policy should contact the Affirmative Action Officer Jessica Small at (575) 562-2218. Individuals with disabilities requesting an accommodation can call the office of human resources at (575) 562-2115. For any other inquires please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu



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